Quality and Safety in Breast Imaging



Quality and Safety in Breast Imaging


Mai A. Elezaby





INTRODUCTION

The Institute of Medicine (IOM) has defined quality in health care as “safe, effective, patient-centered, timely, efficient and equitable.”1 To fulfill these six aspects of health-care performance in breast imaging, the scope of quality and safety initiatives should extend across the entire imaging continuum (Fig. 8.1). This entails embracing a quality environment that emphasizes the role of each member of the health-care team, including technologists, radiologists, radiology nursing, information technology (IT) personnel, staff members, and administrators.

Through the next chapter, with this framework in mind, we will discuss the specifics and resources available for promoting safety and quality in a breast imaging practice and identify potential areas for improvement that our readers can address at their individual institution.


APPROPRIATE UTILIZATION OF IMAGING—EXAMINATION ORDERING AND SCHEDULING PROCESS

The role of radiologic imaging in screening, diagnosis, and treatment of diseases, including those of the breast, has no doubt exponentially increased over the last few decades. Although this has resulted in earlier and more accurate diagnosis of diseases and better assessment of therapy responses, it has been coupled with the increase of inappropriate imaging, leading to increased radiation exposure and health-care costs.2 The American College of Radiology (ACR), as a leader in promoting the delivery of evidence-based appropriate imaging, has created the ACR appropriateness criteria (ACR AC) to guide referring clinicians on the most appropriate imaging decision for a specific clinical scenario, while eliminating unnecessary “wasteful” health-care expenses.3

The ACR AC embodies the first three initiatives of health-care quality—safe, effective, and patient centered—by emphasizing evidence-based utilization of imaging and promoting value-based care over volume-based care. The ACR AC provides a nine-point scoring system, ranging from most appropriate (=9) to least appropriate (=1), for some of the most common clinical and imaging scenarios routinely encountered in a clinical breast practice (Fig. 8.2).

Promoting appropriate utilization of imaging is one of the primary goals of the radiology community and can be achieved only through the reinforcement of the value of ACR AC at every educational and clinical opportunity, when possible. From an educational perspective, they should be incorporated in radiology curricula for medical students, radiology residents, and fellows. From a clinical perspective, they should be integrated into scheduling templates and guidelines utilized by radiology department administrators and schedulers or through the utilization of clinical decision support systems (CDSSs) in the examination ordering process by referring clinicians.


Clinical Decision Support Systems

CDSSs are one of the IT tools that have been proposed to promote value-based health care and have been increasingly incorporated into the common clinical practice. These systems are generally designed to integrate patient-specific characteristics and match them to a computerized knowledge base for the purpose of generating patient- and task-specific recommendations that are then presented to the clinicians to assist in patient management decisions.4 These can be stand-alone platforms or embedded within the electronic medical record (EMR) ordering process. According to the Protecting Access to Medicare Act of 2014 (PAMA 2014, H.R), starting in January 2017 Medicare reimbursements for advanced imaging will be contingent upon confirmation that physicians requesting advanced imaging (CT, MRI, nuclear medicine, and PET) consulted

a government-approved, evidence-based appropriate-use criteria through a CDSS prior to ordering examinations.5,6 Thus far, the published data from other radiology subspecialties that introduced CDSSs in their clinical practice have identified a significant reduction in inappropriate imaging.7,8,9,10,11 Although advanced imaging studies constitute a smaller proportion of a breast imaging practice volumes, the use of CDSS that incorporates ACR AC for common clinical and imaging conditions of the breast can be extended to the ordering process for the entire spectrum of breast imaging examinations.






FIG. 8.1 • Components and resources to ensure quality services along the breast imaging continuum.






FIG. 8.2A: List of the ACR appropriateness criteria (ACR AC) in breast imaging. B: Example of ratings for radiologic procedures for initial work-up of new or enlarging nonpalpable focal asymmetry. (Adapted from the ACR AC: acsearch.acr.org/list.)


APPROPRIATE IMAGE ACQUISITION AND INTERPRETATION

The ultimate goal of mammography is to identify breast cancer at earlier stages of the disease, which with advancement in treatments has been shown to have good prognosis and decreased mortality.12 Since its introduction as an imaging technique of the breast, the radiology community realized that ensuring the quality of image acquisition and interpretation of mammography was essential for its success. Improving quality has the potential of decreasing missed cancers (false negative) as well as decreasing unnecessary call backs (false positives).13 The ACR was at the forefront of these quality initiatives and, in 1987, initiated the ACR voluntary Mammography Accreditation Program (MAP).14 Initially, participation in this program was encouraged and not mandated. However, soon it became standard of care and even a requirement for health insurance reimbursement in some states.15 The MAP program addressed four categories of quality assurance (QA): equipment specifications, equipment performance, facility QA procedures, and personnel qualifications. The variability in adoption and implementation of the MAP program by various states was the impetus for the Mammography Quality and Standards Act (MQSA), which was enacted by Congress in 1992 and reauthorized and amended in 1998 and 2004, respectively. This legislation mandated that mammography facilities have to be certified by the federal government. The specifics of this mandate, primarily based on the MAP program, nevertheless further standardized the process of certification and accreditation. The inspection and certification of mammography facilities was delegated to the Department of Health and Human Services (HHS), which in turn delegated the task of annual certification of mammography facilities to the U.S. Food and Drug Administration (FDA). The MQSA legislation also mandated oversight and accreditation of mammography facilities by an FDA-approved accreditation body; this is typically on a 3-year cycle. Given the experience that the ACR had in quality accreditation process, it was intuitively chosen as the primary FDA-approved accreditation body for mammography facilities. The Arkansas, Iowa, and Texas departments of state health services were also approved as accreditation bodies for facilities in their respective states.16


THE COMPREHENSIVE ACCREDITATION IN BREAST IMAGING

Initially, the MQSA was enacted to ensure performance of quality mammographic imaging and interpretation. However, the rapid technologic advancement in breast imaging necessitated that the Breast Imaging Quality Assurance Programs expand to include accreditation programs for breast ultrasound, ultrasound- and stereotactic-guided breast procedures, and breast MRI. These additional accreditation programs are not mandated by MQSA; however, they are conducted through the ACR, and enrollment in these programs is encouraged to maintain quality of breast imaging services. Currently, a designation of ACR Imaging Center of Excellence is provided to imaging centers that not only pass the mandated ACR MAP, but also voluntarily apply to and pass the accreditation programs for other provided breast imaging services. In the next few sections, we will provide a general overview of the accreditation programs for each of the breast imaging technologies


Mammography Accreditation Programs

To perform mammography, imaging facilities are required by law to be certified and inspected by the FDA, and accredited by an accrediting body. As we review the specifics of each of these accreditation programs, we will identify overlap in some of the requirements. However, in combination, they cover all aspects of quality and safety in performance and interpretation of mammography.


FDA Certification


Timing



  • Initial certification any time new mammography equipment is installed or equipment replaced.


  • Yearly renewal for the already certified facilities and equipment


Components

A separate certification process has to be initiated for each clinic or imaging center that performs mammography, even when belonging to the same organization or radiology group. Of note, the FDA certification is a collective certification for the individual geographic locations or clinics.

The certification process involves the following:



  • Submitting an application for certification (initial or renewal) that includes:



    • The name and qualifications of the designated lead interpreting radiologist who is ultimately responsible that the quality control (QC) tests and measures have been met


    • The name and qualifications of the designated lead mammography technologist who oversees the performance of the QC tests


    • The name and qualifications of the designated lead physicist who performs the required annual tests and produces the annual report


    • The information on each mammography unit used for clinical imaging at that location (vendor, make, and model)


    • Types and number of mammographic examinations performed (screening versus diagnostic) in the last 12 months


    • The names and qualifications (educational background, training, and professional experience) of all the radiologists interpreting the mammographic examinations


    • The names and qualifications of all the technologists performing the mammography examinations


  • Application fees for the facility and each mammography unit


  • A physical site visit by a designated state or FDA mammography inspector. During this site visit, the inspector will review:



    • Records of completing the recommended QC tests for each mammography unit in that facility for the past 12 months


    • Records of initial certification and maintenance of certification requirements for each radiologist interpreting mammographic examinations at that facility


    • Records of initial certification and maintenance of certification requirements for each mammography technologist acquiring mammographic examinations


    • Records of the medical outcomes audit


Key Points Every Radiologist Should Know Regarding Quality Control Program in Mammography



  • There are some general QC requirements that are common between the different imaging acquisition techniques (screen-film versus digital imaging) and between different commercially available manufacturers, while other requirements or timing of tests will be specific to individual systems (Table 8.1).








    Table 8.1 EXAMPLE OF MAMMOGRAPHY QC TESTS FOR ONE OF THE COMMERCIALLY AVAILABLE DIGITAL IMAGING SYSTEMS.




























































































    Category


    Location of Test


    Name of QC Test or Procedure


    Description/Objective


    Frequency


    Tools


    Image viewing


    Reading room


    Monitor cleaning/viewing conditions


    To assure cleanliness of the monitors from dust, finger print, or particles


    Daily


    Specific cleaning instructions per manufacturer




    Diagnostic review workstations QC—display calibration check


    To assure consistency and calibration of brightness and contrast of the diagnostic workstation


    Daily (or monthly depending on vendor)


    Society of Motion Picture and Television Engineers (SMPTE) pattern




    Display phantom


    To assure quality and consistency of mammographic image


    Weekly


    ACR phantom


    Image printing


    Tech work area


    DICOM printer QC


    To assure consistency of DICOM printer performance


    Weekly; after PM service; after software change


    SMPTE pattern printed from imaging equipment (for density measurement and artifacts); densitometer


    Image acquisition


    Examination room


    Detector flat field calibration


    To assure proper system calibration


    Weekly


    Flat field phantom




    System artifact


    To assure lack of artifact during image acquisition


    Weekly


    Flat field phantom analyzed on the diagnostic review workstation




    SNR and contrast-to-noise ratio (CNR)


    To assure consistency of the image receptor


    Weekly


    ACR phantom analyzed on the acquisition workstation




    Compression thickness indicator


    To assure the indicated compression thickness is within tolerance


    Biweekly (every 2 wk)




    Visual check of equipment


    To assure all equipment in the examination room and system are mechanically stable (system indicator lights, displays, mechanical locks, cones, collimators, hand switch, angulation indicator, control booth)


    Monthly




    Repeat analysis


    To assure technologists are adequately trained on patient positioning


    Quarterly


    Checking records for percentage of examinations requiring additional views; should be between 2% and 5%




    Compression force


    To assure the system can provide adequate compression through manual or power-assisted mode and that compression is controlled


    Semiannually


    Bathroom scale, towels


    System analysis



    Routine service PM by the manufacturer



    Semiannually


    The vendor’s service team



  • Manufacturers will routinely provide technologists training on the specifics of QC tests, with the installation or upgrade of their equipment. Additionally, they will provide detailed QC manuals and checklists that can guide the technologists during routine QC tests.


  • The role of the lead mammography technologist is to perform mammography or identify key technologists who will be delegated the specific QC tests and checklists as well as to ensure that all the QC
    tests are performed according to the timing and technique specified by individual manufacturers and are well documented. Prior studies have estimated that the time involvement in maintaining the QC tests is approximately 160 hours per year.17


  • The role of the lead interpreting physician is to work in close collaboration with lead mammography technologist in oversight of the QC process and documentation, in creation of QA policies, procedures, and workflow strategies to fulfill the MQSA regulations (Table 8.2), and to identify areas for workflow improvement. Additionally, one of the key roles of the lead interpreting radiologists is to closely review the medical outcomes audit for the entire practice and for individual radiologists and to compare these metrics to national benchmarks. This is crucial for identifying trends or outlying performers and facilitating practice improvement measures. This will further be discussed in the Medical Outcomes Audit section.


Personnel Qualifications

For the success of a QA program, the individuals involved in acquiring and interpreting the mammographic examinations have to meet minimal requirements that ensure their ability to perform their delegated tasks up to predefined quality standards. There are specific requirements for initial certification and maintenance of certification. Tables 8.3, 8.4, 8.5 list the initial certification and maintenance of certification requirements for radiologists, technologists, and physicists in a mammography facility.








Table 8.2 EXAMPLES OF DIFFERENT STANDARD OPERATING POLICIES (SOP) AND PROCEDURES TO MEET REQUIREMENTS FOR MQSA ACCREDITATION FOR MAMMOGRAPHY.







  • SOP for technically suboptimal mammograms



  • SOP for consumer complaint mechanism



  • SOP for health-care provider result notification



  • SOP for communication of mammograms with BI-RADS 4 or 5



  • SOP for patient result notification—patient letter



  • SOP for medical outcomes audit and procedure



  • SOP for medical records and film retention









Table 8.3 MAMMOGRAPHY PROGRAM: MQSA AND ACR REQUIREMENTS FOR INITIAL AND CONTINUED CERTIFICATION FOR INTERPRETING RADIOLOGISTS.




















Initial Certification


Maintenance of Certification


Licensure


Licensed to practice medicine


and


Board certified by:




  • ABR


    or



  • American Osteopathic Board of Radiology (AOBR)


    or



  • Royal College of Physicians and Surgeons of Canada


Maintain his or her medical license


and


Board certification


Continued experience (volumes of examination interpreted)


Must have read 240 mammograms in any 6 mo within the last 2 y prior to board certification under the direct supervision of a certified radiologist


Must have read 960 mammograms over the last 24-mo period


Continued education (category 1 CME hours in mammography)


Category 1 CME in mammography (15 h have to be acquired in the 3 y immediately prior to qualification date)




  • 40 h (if qualified before April 28, 1999)



  • 60 h (if qualified after April 28, 1999)


    and



  • 8 h in mammographic modality before beginning to use that modality (e.g., digital or DBT)


Must have documented:




  • 12 h of CME in mammography in the last 12-mo period


    or



  • 15 h of CME in mammography in the last 36-mo period


The designated FDA inspector who conducts the onsite visit also has to meet certain certification requirements; however, this is beyond the scope of this chapter.

For radiologist and technologist who rotate between the various satellite clinics that belong to the same organization or breast imaging practice, a travelling book with copies of the initial certification and maintenance of certification records is required at each imaging facility during the inspection visit.


Equipment Specifications and Physicist Mammography Equipment Evaluations

There are specific hardware and software requirements for mammography equipment that the FDA mandates for clinical care and can be reviewed at www.fda.gov/Radiation-EmittingProducts/MammographyQualityStandardsActandProgram/default.htm.

Routine preventative maintenance (PM) for each mammography unit by qualified service engineers is also a requirement. Reports of these PM checks as well as any deficiencies identified and corrective action should be kept for records.

Mammography equipment evaluation (MEE) is an extensive process performed by an MQSA qualified physicists, and assures that the equipment installed meets FDA technical specifications and its performance passes the FDA QA program (the medical physicist’s survey).

The MEE evaluation must be conducted after:



  • A new unit is installed


  • A previously accredited unit moved from one location to another


  • Major repair or upgrades

The Medical Physicist’s Survey: These are checklists of QA tests that are conducted by the lead physicists at initial certification, then at least annually or after every major equipment repair. After completion of this inspection, the physicist generates a report indicating that the unit passed all QC tests and is eligible for clinical care.

This constitutes part of the MEE and is included with certification paperwork and kept with the QC documents (www.fda.gov/RegulatoryInformation/Guidances/ucm094405.htm).








Table 8.4 MAMMOGRAPHY PROGRAM: MQSA AND ACR REQUIREMENTS FOR INITIAL AND CONTINUED CERTIFICATION FOR TECHNOLOGISTS.
























Initial Certification



Maintenance of Certification


Licensure


If Qualified before April 28, 1999


Certified by:




  • American Registry of Radiologic Technologists (ARRT)


    or



  • American Registry of Clinical Radiologic technologists


    or


Licensed to perform general radiographic procedures in a state


If Qualified after April 28, 1999


Certified by:




  • American Registry of Radiologic Technologists (ARRT)


    or



  • American Registry of Clinical Radiologic technologists


    or


Licensed to perform general radiographic procedures in a state


Maintain his or her board certification


Continued experience (performing examinations)


40 h of training in mammography


and


8 h in mammographic modality before beginning to use that modality (e.g., digital or DBT)


40 h of training in mammography Specifically:




  • Performed 25 examinations under direct supervision of a qualified individual



  • Training in anatomy, physiology, positioning general & with implants, compression, QA/QC procedures


and


8 h in mammographic modality before beginning to use that modality (e.g., digital or DBT)


Perform 200 mammographic examinations over a 24-mo period


Continued education (category 1 CEU credit hours)




Must have documented 15 h in the last 36-mo period









Table 8.5 MAMMOGRAPHY PROGRAM: MQSA AND ACR REQUIREMENTS FOR INITIAL AND CONTINUED CERTIFICATION FOR PHYSICISTS.
























Initial Certification



Maintenance of Certification


Licensure


Master’s degree or higher


Certified by:




  • American Registry of Radiologic Technologists (ARRT)


    or



  • American Registry of Clinical Radiologic technologists


    or


Licensed to perform general radiographic procedures in a state


Bachelor’s degree


Certified by:




  • American Registry of Radiologic Technologists (ARRT)


    or



  • American Registry of Clinical Radiologic technologists


    or


Licensed to perform general radiographic procedures in a state


Maintain his or her board certification


Continued experience (performing examinations)


40 h of training in mammography


and


8 h in mammographic modality before beginning to use that modality (e.g., digital or DBT)


40 h of training in mammography Specifically:




  • Performed 25 examinations under direct supervision of a qualified individual



  • Training in anatomy, physiology, positioning general & with implants, compression, QA/QC procedures


and


8 h in mammographic modality before beginning to use that modality (e.g., digital or DBT)


Survey 2 mammography facilities and 6 mammography units over a 24-mo period


Continued education (category 1 CME or CEU credit hours)




15 h CME or CEU in mammography in the last 36-mo period


Additional requirements for MQSA certification include the following:



  • Facilities must ensure that final mammography reports are sent to the referring physicians as well as a summary of these results sent to the patient in lay terms as soon as possible, no longer than 30 days.


  • Facilities must keep patients’ prior mammograms as part of their permanent medical records somewhere between 5 and 10 years.


ACR Accreditation



  • The majority of mammography facilities across the United States will need to be accredited by the ACR. The exceptions are the facilities in Texas, Arkansas, or Iowa, which can be accredited by their respective state departments of HHS.


  • The ACR certification process has to be initiated for each clinic or imaging center that performs mammography, even when belonging to the same organization or radiology group, and it entails the certification of each imaging unit within that location.


  • The ACR accreditation for mammography adheres to the same requirements as the FDA certification. In addition, it assures the quality of images acquired at each facility by reviewing an example of the facility’s clinical images, which are submitted at the time of certification.


  • Although onsite visit is not mandatory for ACR accreditation, the ACR will conduct onsite survey to random sample of mammography facilities across the United States. If a facility is chosen for a random site visit, it will be notified in advance. The survey team will include the ACR radiologist, medical physicist, and ACR staff technologist, and items that will be reviewed during their visit include:



    • Documentation of personnel qualifications


    • Documentation of the QA program


    • Documentation of the policies and procedures


    • Mammography images and reports from clinical cases


Timing



  • Initial certification any time new mammography equipment is installed or equipment replaced.


  • Renewal process for the already certified equipment. This is conducted on a 3-year accreditation cycle. The ACR will send a notification of renewal 8 months prior to the expiration of the accreditation cycle.


Components

The ACR accreditation is a two-step process:

First, the application for equipment certification can be filled online or sent by mail. The information included in the initial application is as follows:



  • Basic facility information, including detailed equipment information and personnel information


  • The detailed medical physicist’s MEE; summary report detailing that all the equipment meets FDA specifications and have passed all required FDA QA tests, as detailed in the FDA Certification section.


  • Certification fees

Second, if all the initial application paperwork is complete, the ACR will send the facility access to online testing package. This package will have details on additional paperwork, additional forms to be completed, and instructions on how to send and label copies of actual clinical images that are acquired by the facility after the initial application approval. Once the testing package paperwork and images are completed, they should be sent back to the ACR within 45 days of receipt of the testing package.

The testing package that is sent back to the ACR will include the following:



  • Personnel information and qualifications (physicians, technologists, physicist)


  • Facility policies and QA procedures, including reporting mechanism


  • Medical outcomes audit


  • QC results


  • Clinical images


Personnel Qualifications

Facilities should have documentation of the requirements for initial and continued certification for mammography for all interpreting radiologists, technologists, and medical physicists who follow the same guidelines and requirements as the FDA certification (Tables 8.3, 8.4, 8.5).


Equipment Specifications and Quality Control

The equipment specifications and QC procedures required for ACR accreditation adhere to the same requirements discussed in the FDA Certification section for mammography. Part of the ACR application packet is submitting the FDA renewal letter for the facility that ensures adherence to these requirements.


ACR Phantom Image

The ACR phantom is used by mammography technologists and physicists to conduct their QC testing. The phantom simulates a 4.2-cm compressed breast of average density. It includes various sized semi-radiopaque wax inserts, fibers (six), specks groups (five), and masses (five).

This phantom is used by technologists to assess optical density, contrast uniformity, and image quality of the imaging system to fulfill the MQSA and ACR mandated QC tests. The phantom is imaged on the mammography equipment being tested. In digital systems, the image of the ACR phantom is reviewed on the digital monitor used in clinical interpretation. For screen-film system, the film is printed and read on the view box used for clinical interpretation. To pass the phantom test, the image must show a minimum of four fibers, three speck groups, and three masses (Fig. 8.3). And, the average glandular dose should not exceed 300 mrad (3 mGy).

For ACR accreditation, a copy of the phantom image is sent with the application packet and will be reviewed by two ACR physicists.


Quality Assurance


Procedures and Policies

These are documents that detail the facility workflow strategies and steps taken to assure quality of the provided clinical services in adherence to the MQSA regulations. They are typically created by the lead interpreting physician and lead QC technologist taking into account the facility’s resources (Table 8.2). These constitute a great opportunity for workflow improvement projects, and should be routinely reassessed and updated for optimal efficiency and performance.


The Medical Outcomes Audit

Medical outcomes audit of mammography facilities is a significant component of the comprehensive mammography QA program. The process of medical audit has four major components: an initial step
of accurate data accrual, a second step of calculations of derived data, a third step of reviewing and analyzing the outcomes data and comparing it to national benchmarks, and lastly, the fourth step of introducing practice improvement measures (Fig. 8.4). The initial three steps can then be repeated for assessing the impact of the introduced practice improvement measure.






FIG. 8.3 • Digital image of the ACR phantom: technically adequate imaging system with at least four (4) fibers, three (3) speck groups, and three (3) masses are identified.






FIG. 8.4 • Medical outcomes audit cycle.

For this comprehensive process to take place, breast imaging facilities must have a mammography medical outcomes audit program in place to follow positive mammography assessments and to correlate pathology results with the interpreting physician’s findings.18 The process of maintaining an accurate and meaningful medical audit program is lengthy and time consuming. Nonetheless, it is crucial in providing feedback to interpreting radiologists on their individual performance in detecting early cancers as well as their collective performance as a group in comparison to national standards with the ultimate goal of improved patient care.19,20,21

Step 1—Data accrual: The initial step of data accrual had historically been done manually. However, after the introduction of structured mammography reporting systems, this process has become semiautomated. These reporting systems typically have a medical outcomes audit package that tracks the total number of examinations based on indication, the interpreting radiologist, and the BI-RADS assessment category of each examination. Additionally, the majority of these systems will have a pathology reporting interface that allows manual entry of pathology results for each biopsy recommended and performed by the facility. These results (positive or negative) are in turn attributed to the interpreting physician for each of the screening and diagnostic mammogram, a step required in the process of outcomes calculation. Some of the newer commercially available systems also have the capability of linkage to the patients’ EMRs and automating the process of importing pathology results, thus eliminating the manual entry of pathology data and potentially avoiding human errors and saving resources.

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Oct 14, 2018 | Posted by in GENERAL RADIOLOGY | Comments Off on Quality and Safety in Breast Imaging
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